Withdrawal / Suspension of Studies

Withdrawal of Studies
Suspension of Studies

Withdrawal of Studies

1. Students intending to leave the University prior to graduation must apply for official withdrawal. A student who leaves the University without following the proper procedures will be considered as unofficially withdrawn. No official documents will be issued to such a student, and he will not be re-admitted under this status.


2. Effective date of withdrawal is given three days from the day of submission of the completed application. Students are required to attend classes and/or sit for any examinations that fall within the three days before which the official withdrawal becomes effective.


3. Students should submit Application for Official Withdrawal and complete the clearance procedures at the department office, Library, Office of Student Affairs, Finance Office and Academic Registry.  Students should return the University Gown, given to you in your University orientation programme, to the Office of Student Affairs for clearance.


4. For newly admitted student who officially withdraws before the academic year starts, the official withdrawal status will take immediate effect from the date of submission of the application.


5. If application for withdrawal is submitted after the deadline for dropping courses, the course(s) enrolled in that semester will be assigned a 'W' grade which is not included in GPA calculation.


6. For student who applies for transcript upon approval for withdrawal, the transcripts will only be released after clearance of all grades.
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Suspension of Studies

1. Students who have health problems, financial difficulty, or urgent family affairs may be permitted to suspend his studies for a period of up to two semesters.


2. Students may submit all the supporting documents together with an explanatory letter to Academic Registrar normally no later than four weeks before the commencement of the semester final examination.


3. The Academic Registry would consider such applications and inform students of the application results.  For successful applications, students will be notified of the effective date and end date of the period of suspension.


4. Upon expiration of the suspension period, the student must return to his/her studies by submitting Application for Resumption of Studies. If the student fails to report to the Academic Registry according to the schedule, he/she will be classified as having officially withdrawn.

FAQs on Withdrawal and Suspension of Studies