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Course Registration |
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Q: |
How can I register on courses? |
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A: |
You will automatically be registered on courses which are required by the Foundation Programme. For registration of elective courses in Semester 2, you will be notified of the procedures by the Academic Registry in October. |
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Q: |
Where can I find the elective courses available for my selection? |
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The Academic Registry will, in October, upload the information of available elective courses to a website and invite you to select elective course(s) via an on-line system. |
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Q: |
Can I add/drop courses after commencement of classes? |
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Since all courses in Semester 1 are required courses, you do not need to add/drop courses in Semester 1 of the Foundation Programme. Adding and dropping of courses for Semester 2, however, may be allowed during the first two weeks of classes. You will be notified of the detailed procedures by the Academic Registry in due course. |
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Class Attendance |
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Must I attend all scheduled classes of the courses? |
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Yes, you are expected to attend all scheduled classes for which you have registered. If absence is due to conditions beyond your control and you wish to establish that fact in order to justify make-up work (e.g. papers, assignments), a written explanation together with supporting documents must be presented to the course instructor for approval. |
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Q: |
What is the consequence for late for class(es) or absence from class(es)? |
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If you are more than 15 minutes late for a class, you may be counted as absent. If you are reported:
(a) to have been absent without approval for more than 15 percent of scheduled classes, or
(b) to have attended less than 70 percent of scheduled classes (with approved and unapproved absences) you shall receive a Grade F for the course. You will not be allowed to sit for the course examination, if any. |
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Q: |
Should I attend the scheduled class(es) in case of typhoon or bad weather? |
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Normally, classes will be cancelled upon hoisting of Typhoon Signal No. 8 or above or issuance of Black Rainstorm Warning Signal. You should take note of the "Arrangement of Classes During Typhoon Signal No. 8 or Black Rainstorm Warning Signal" which can be found on the Academic Registry website. |
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Course Withdrawal |
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Q: |
What should I do to apply for course withdrawal? When should I apply? |
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You should fill out the application form for course withdrawal and seek endorsement from the course lecturer and the department head of the course offering department.
Application form must be submitted to the Academic Registry at least 4 weeks before the examination period for that semester begins. |
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Q: |
Will my GPA be affected after course withdrawal? |
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Students who have received permission of the Academic Registrar to withdraw from the course after the deadline for dropping course will be given 'W' grade for that course which is not included in GPA calculation. |
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Withdrawal and Suspension of Studies |
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Q: |
I decide to withdraw from my studies, should I inform the University? |
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Please inform the Academic Registry of your withdrawal and complete the necessary clearance procedures. If you fail to do so, you will be considered as having unofficially withdrawn from the University. No official documents will be issued to such a student, and he will not be re-admitted under this status. |
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Q: |
I have unofficially withdrawn from the University, can my status be changed to officially withdrawn? |
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Yes, you can apply in writing to the Academic Registrar. Upon approval of your application and payment of a fee, your status will be changed to officially withdrawn. |
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Q: |
What are the supporting documents are needed for suspension/withdrawal of studies? |
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Normally, no support document is needed for withdrawal of studies. In case of health problems, financial difficulty, or urgent family affairs, a student may be permitted to suspend his studies for a period of up to two semesters. Students who wish to apply for suspension of studies have to apply in writing to the Academic Registrar and submit together with the application all the relevant supporting documents. |
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Q: |
What should I do if I resume my studies after suspension? |
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You should fill out the application form for resumption of studies. If your suspension of studies was approved on medical ground, you should also submit a document from a registered medical professional certifying your suitability for resumption of studies. |
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Q: |
Can I extend the suspension period? |
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You CAN apply to extend the suspension period. Upon approval, you can only suspend your study up to two semesters. |
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Q: |
During the period of suspension, can I enjoy the HKBU student services and facilities? |
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The student services and university facilities are suspended also in the period of suspension. |
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Appeal |
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Q: |
If I would like to appeal against my grade, what should I do? |
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You should first appeal in writing to the course instructor and Department/Programme head or Programme Director concerned within 3 weeks after the release of grade. The course instructor shall review the case and you would be informed of the decision within reasonable time. If you are not satisfied with the decision of the re-assessment, you may appeal in writing to the Academic Registrar, giving full reasons in support of the appeal. A fee will be charged for the appeal. The Academic Registrar shall review the case and determine if there are grounds for re-consideration. Please click here for more information. |
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Examination |
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Q: |
If I cannot attend the make up examination, can you arrange another examination for me? |
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If you fail to sit for the make-up examination without acceptable reasons, you will receive zero mark for the examination. Application for deferment of the make-up examination will not be entertained. |
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Scholarship |
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Q: |
Do I need to apply for renewal of my admission scholarship? |
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Admission Scholarship for mainland students is, in general, tenable for four years including the foundation year of study. Renewal of scholarship is subject to students’ satisfactory academic results. The scholarship award will be renewed automatically if you attain a GPA of 3.00 or above in every semester. |
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Q: |
Will my admission scholarship be terminated if my academic performance is not good? |
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As renewal of scholarship is subject to students’ satisfactory academic results, the University may discontinue / terminate your scholarship award if you fail to attain a semester GPA of 3.00 or above each year. |
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Q: |
Am I still eligible for my admission scholarship after successful application for change of study programme? |
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You are still eligible for your admission scholarship if your new study programme is within the original School/Faculty/Academy. However, if your new study programme is under another School/Faculty/Academy, your admission scholarship will be ceased. |
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Q: |
Are there any scholarships available for application during my undergraduate studies? |
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There are a number of scholarships available for application of undergraduate students each year. Students with outstanding academic results may also be nominated for some of the scholarships, fellowships and prizes. Detailed information such as application deadlines, eligibility and award criteria is available at the Office of Student Affairs website at http://sa.hkbu.edu.hk/. |
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Visa Extension |
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Q: |
When should I extend my student visa? |
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Your visa / entry permit label for studying in Hong Kong issued by the Immigration Department of the HKSAR is normally on a yearly basis or in accordance with the duration of your studies (whichever is shorter). You should apply for extension of stay to study in Hong Kong within 4 weeks before the limit of stay expires. |
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Q: |
How can I extend my student visa? |
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You should submit your application, together with the required documents, to the Immigration Department of the HKSAR (The Quality Migrants and Mainland Residents Section, Immigration Department, 6/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong) in person 4 weeks before the limit of stay expires. If you wish to authorize in writing a representative to submit the application, you must also be physically in Hong Kong on the date of submission and on the date of collection of the visa label. For further information of visa extension matters, please visit the website of the Immigration Department of the HKSAR and read the information there under FAQs > Immigration Policy on Study. You may also wish to contact the Immigration Department via the enquiry hotline at Tel: (852) 2824-6111. |
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Internship / Part-time Job |
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Q: |
Can I work in Hong Kong during my foundation year of study? |
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As a non-local student, you are not permitted to take up any employment (whether paid or unpaid) during your foundation year of study. However, after your progression to the full-time undergraduate studies, you may take up internshipNote 1, part-time on-campus employmentNote 2, and employment during the summer monthsNote 2 under the relaxed employment restriction for non-local students. Notes:
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After the relaxation of the Immigration Regulations from the 2008/09 academic year, non-local students (including mainland students) of full-time, locally accredited programmes at degree level or above whose study period is not less than one academic year may take up internship subject to the following conditions:
(a) The internships must be study/curriculum-related and be arranged or endorsed by the institutions they are studying in; and
(b) The duration of the internship is up to one academic year, or one-third of the normal duration of the relevant full-time academic programme, whichever is the shorter. There is no restriction on the nature of work, level of salary, location, number of working hours and employers.
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Moreover, these students (excluding exchange students) may take up:
(a) part-time on-campus employment for not more than 20 hours per week throughout the year; and
(b) employment during the summer months without any limit in relation to work hours and location.
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Transcript / Testimonial Application |
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Q: |
What are the differences between an official and an unofficial transcript? |
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Official transcript is the only form of official academic record issued by the University. It bears the signature of the Academic Registrar and the embossed seal of the University. Official transcripts are sent directly to identifiable institutions upon a student's request. They are not available to students as personal copy nor will they be despatched through students.
Unofficial transcripts (student copies) can be obtained by students. |
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Q: |
How long does it take for a transcript / testimonial to be processed? |
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Official Transcript - 5 working days for applicants who graduated in or after 1985, longer time will be needed for applicants who graduated before 1985.
Unofficial Transcript (Student Copy) - 5 working days for applicants who graduated in or after 1985, longer time will be needed for applicants who graduated before 1985.
(If application is submitted in person, transcripts of degree programmes (student copy) will be available immediately after payment of transcript fee.)
Testimonial - 4 working days |
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Q: |
Can I authorise someone to apply the transcript / testimonial for me? |
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You CAN write a letter authorizing someone to apply for the transcript / testimonial for you. Your representative has to bring along
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the authorisation letter,
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a copy of your HKID card / passport when he comes to make the application.
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Q: |
What should I do if I wish to apply for a copy of transcript / testimonial but I have unofficially withdrawn from the University/College? |
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You have to apply for official withdrawal first should you wish to apply for a copy of transcript / testimonial.To apply for official withdrawal, you have to write to the Academic Registrar. A fee will be charged upon approval of your application. |
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Q: |
I have graduated from the University, but as the issuance of graduate diploma takes time, I have not received my diploma yet. What should I do if I need to produce evidence of my graduation before I got the diploma? |
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The academic transcript issued to you after you were approved to graduate by the Senate serves to certify your graduation status. You can use this document to prove that you have graduated. However, if you need further documentation to prove your status at the University, you can apply for a copy of testimonial. Application procedures and application form for testimonial can be found in Application for Testimonial. |
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Certify true copies |
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Q: |
If I need to produce certified true copies of documents originally issued by the University / College, do you certify such documents for me? |
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Yes. The University does certify copies of diploma and course descriptions. A fee will be charged for each certification transaction. However, we do not certify copies of academic transcripts or testimonials as we can issue you new original copies upon your request. |
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Xeroxing Service |
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Q: |
I need to have a copy of the description of the courses that I studied before, but I have lost the Calendar / Bulletin, can you make a copy of the course descriptions for me? |
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Yes, we can xerox the course descriptions for you. There will be xeroxing service charge per page. |
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Lost and Found |
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Q: |
I guess I have lost my personal belongings in the campus, where would these belongings normally go to should someone pick them up? |
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Please go to the Security Control Room of the Estates Office at Level 2 of Fong Shu Chuen Carpark to try your luck. Lost items, if found, will usually be sent there. |
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Q: |
I have lost my student card, how can I apply for a replacement? |
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You CAN apply for replacement of a new student card. You have to report loss to the Academic Registry and a new card will be issued to you. A replacement fee will be charged. Please click here for more details. |